Moving Away from Paper-Early Moves

367488-fujitsu-scansnap-ix500I started down the path away from using paper earlier this year when I took two file drawers-one at home and one at work-scanned all the important documents and filed them away on hard drives and Google drives.  Part of my motivation was to free up some space and the other was to make content searching more efficient.

A larger motivator happened in the middle of the year when I learned that the copiers/printers on my floor alone at work print 500,000 copies a month.  This made me think that my school district must be spending millions of dollars each year on printing.  So, wouldn’t it be wonderful if we could save money by printing less?

I read two books recently (Tribes by Seth Godin and Switch by the Heath Brothers) that are sparking my thinking on how to lead/create change in my organization.  The change I want to happen is to reduce the use of paper.  I will be posting here on my blog my strategies and progress toward this goal, and I will make the goal specific and attainable.

I’m looking at leveraging Google docs for handouts, interactive notes and personalization.  At my face-to-face workshops I’ve been using a Google doc with a basic outline for attendees to take notes as a group.  The doc also has resource links at the end which serve as handouts and future references.

This week I had a handout with fill-in boxes to give to my team.  Rather than print  out 12 copies I used the copy feature on Google docs.  I highly recommend this practice to everyone.  Here are the simple steps:

  1.  Create your Google Doc
  2.  Setup up sharing so anyone with the link can edit
  3.  Copy the link
  4.  The end of the link will look like this: J_M/edit?usp=sharing    CHANGE IT  to look   like this: J_M/copy
  5.  Share the new link with /copy at the end.  Users will be forced to make their own copy of the document!

I hope you get a chance to try out this copying method.  I look forward to your comments and suggestions as I set about to make institutional change around printing and the power of leveraging electronic documents.

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