Posts Tagged ‘Technology’

About Preferences

February 16, 2018

no-printerThis week in my no printing saga I’d like to talk briefly about printing preferences.  In the Heath brothers book “Switch” they emphasized shaping a path and building habits.  With this quick tip you can almost effortlessly be printing less.  If you use Chrome as your browser (and why wouldn’t you?) you can setup your print preference to save as a pdf rather than send it to a printer.  Here’s what the preference screen looks like:

save as pdf screenshot

By saving this as a preference, anytime that I’m in Chrome and especially using Google docs, all I have to do is hit Command P on my keyboard and then hit return and voila!  I’ve saved my doc as a pdf on my desktop.   This makes it an easy path-just a few keystrokes, and forms a habit to save rather than print.  And I think it goes without saying that it’s easier to search for a particular pdf file than a drawer full of paper or, even worse, a pile of paper.  Happy saving everyone!

Taking Off with RocketBook

February 2, 2018

Screen Shot 2018-02-02 at 11.17.39 AMI’ve really revved up my year without paper/printing with the purchase of a Rocketbook.  It is rapidly allowing me to leave paper behind. This quick promo video gives you the idea behind the innovation:

I’ve been using it for a month now and have found no downsides.  It has been scanning and erasing flawlessly and everyone seems interested in it when I use it in front of them. The book costs between 20 and 30 dollars, but the app is free.  I’ve set it up to send material to my work email, personal email, work Google folder and my team’s Slack channel.  By purchasing the larger format book, I can also scan paper documents in an instant.  I’ve scanned documents, notes and even objects!  This is a major game-changer for anyone wanted to save paper like me and my team.  We’re thinking about giving them out as gifts to teachers and leaders!  Here’s the process:

I set up my scan destinations.

destination assignment

I decide what I want to scan.

Handwritten erasable notes, scribed with a “Frixion” pen:

notes taken

A three-dimensional object:

3d object to scan

or even a document (not obscuring the destination choices at the bottom:

document to scan

I open the free app on my smartphone and take a photo.  It automatically goes to all the locations I’ve selected with checkmarks:

destinations selected

Voila!  It’s arrived at its destinations!

So,  what do you think?  Any questions?  Are you using a Rocketbook?

The Year of No Paper Starts

January 19, 2018

printer-37270_640I announced to my team about my plan to go for a year without using paper.  More specifically, not printing anything.  But wherever I can go without paper at all or use only hard recycled paper, I will do so.  My team members have surprised me with their enthusiasm and support.  On my birthday they wrapped a gift for me in recycled post-it notes.

gift pakcage wrapped in used paper

They also surprised me with this sign:

Dee w no paper sign


My next steps in the year of no paper include:

  • Blogging here with my progress, tips and observations.
  • Leveraging the No Paper Tribe that I’m forming at DPS and using the books Tribes and Switch for strategies.
  • Using high tech, low tech, and no tech solutions.

See you next time on this paperless wordpress!

Moving Away from Paper-Early Moves

December 15, 2017

367488-fujitsu-scansnap-ix500I started down the path away from using paper earlier this year when I took two file drawers-one at home and one at work-scanned all the important documents and filed them away on hard drives and Google drives.  Part of my motivation was to free up some space and the other was to make content searching more efficient.

A larger motivator happened in the middle of the year when I learned that the copiers/printers on my floor alone at work print 500,000 copies a month.  This made me think that my school district must be spending millions of dollars each year on printing.  So, wouldn’t it be wonderful if we could save money by printing less?

I read two books recently (Tribes by Seth Godin and Switch by the Heath Brothers) that are sparking my thinking on how to lead/create change in my organization.  The change I want to happen is to reduce the use of paper.  I will be posting here on my blog my strategies and progress toward this goal, and I will make the goal specific and attainable.

I’m looking at leveraging Google docs for handouts, interactive notes and personalization.  At my face-to-face workshops I’ve been using a Google doc with a basic outline for attendees to take notes as a group.  The doc also has resource links at the end which serve as handouts and future references.

This week I had a handout with fill-in boxes to give to my team.  Rather than print  out 12 copies I used the copy feature on Google docs.  I highly recommend this practice to everyone.  Here are the simple steps:

  1.  Create your Google Doc
  2.  Setup up sharing so anyone with the link can edit
  3.  Copy the link
  4.  The end of the link will look like this: J_M/edit?usp=sharing    CHANGE IT  to look   like this: J_M/copy
  5.  Share the new link with /copy at the end.  Users will be forced to make their own copy of the document!

I hope you get a chance to try out this copying method.  I look forward to your comments and suggestions as I set about to make institutional change around printing and the power of leveraging electronic documents.

Online Course Design

December 1, 2017

Theo_van_Doesburg_Composition_VII_(the_three_graces)As the resident online learning expert of my team I’ve been asked to create an intake form/document with essential questions to ask clients when they approach us to design an online course.  Looking through my books and internet resources I did not find any comprehensive form or guide to fit our needs. So I went about creating one on my own and then receiving additional input from two of my teammates.  The resulting document is here for you to use and adapt for your own needs.

You’ll notice that the information we seek is both nominative and design related.  We separated them in to categories so that clients could see the overall logic of our questions.  There are also practical questions relating to ownership, timeline(s) and roles/responsibilities.

One important thing we learned in the process of working with a recent client is to give them this document to peruse ahead of time, otherwise it is overwhelming to answer all of them in an intake interview.  We also let the client know that we didn’t need answers to everything right away since it is a process and development of a course takes time.

I’m sure this document will change with practice over time and if you’re involved with online course design I welcome your comments on it.

Top Five Takeaways from Schoology Next 2017 Conference

August 17, 2017

Schoology Next BadgeAs most of you know, after I attend a conference I share my top takeaways.  I was very fortunate to attend the Schoology Next Conference in Chicago this summer.  Here are my top five discoveries:

1. Great tips on Gamification in PD

Jared Lopatin led a session with more tips than I could imagine.  Having us join the gaming in his course we first were divided into teams by responding to an Egg Sort Quiz in Schoology.  Based on our question response, we were placed on a team with a unique name.  Design tips from Jared include:

  • Using teams helps keep a social element that tempers individual competition
  • Use the word “challenge” instead of “assignment”
  • Go big with points, think 100’s for any activity, more points means more excitement
  • Create a video intro to each challenge
  • Use individual and team leaderboards
  • Don’t display who is on which team so that participant and to instruct with each other to find out
  • Award bonus points for activities like the discussion boards.
  • The weekly discussion boards became extremely active due to fun questions/challenges.

Given Jared’s advice, I may gamify one of my future courses.

2. How to prevent students from eluding the post first before reading other posts restriction.

A good control feature to elicit original posts on a discussion board is to set them so that students must post first before seeing the posts of fellow classmates.  I learned that students were eluding this by posting anything(even a single word), reading others, and then deleting their initial post.  To prevent students from doing this, set the discussion board so that students can’t edit/delete their posts, and let them know about this additional accountability setting, so that they’re not surprised by any consequences.

3. Using Schoology during F2F workshops

Throughout the conference we referenced a Schoology course that contained folders for every session.  This was a great way to find/share/save resources and save a lot of paper too! Folders contained slide presentations (Google Slides), links, videos and handouts.  In addition to just storage/reference, presenters also used the poll features to do live polling of the audience, and discussion boards for ideation, sharing, and questions that could be answered afterward in followups after the conference.  I’m still participating in some of the discussion boards weeks after the end of the conference!  I highly recommend everyone create a Schoology course for every face-to-face workshop you facilitate.  AT DPS we’re doing this for an upcoming professional development day where I’m giving a workshop.  I have a folder ready for all my material and activities.

4. Adult Learning Theory Applied in PD

Gina Harman and Rachel Gorton gave great examples of how they design blended courses.  They focus on the Why-telling what the benefits will be for teachers and their students.  They model adult learning principles by letting teacher choose their own path, including cohort collaboration and sustaining their course over nine months.  They’re fond of using simulations that put the learners at risk in situations.  Then they learn through feedback (automated in the simulation) and in the end receive digital badges and certificates to reward their achievement.  You should know that I’m a fan of digital badges/microcredentials.

5. Back Channel app 

I’m a strong believer in the power of backchannel chats, and was so happy to find this app.  You can find it by going to your home page in Schoology and looking on the left for App Center.  Click on this and scroll down, find Backchannel app and add it to your courses. It will say “starting at $15” but educators can get a FREE account.  This app solves the problem of how and where to host real time chat and get backchannel discussions going.  What I really like about this app is not only does it fully integrate with Schoology, but it also has K-12 friendly features of teacher moderations, profanity filter, upvoting, teacher pinning, search and teacher locks.

Gifs in a Jiffy

June 9, 2017

gif-iconTo support an upcoming streaming event I needed to create a gif. (Let’s not digress into a debate on how to pronounce gif.)  Denver Public Schools has a commitment box that is made available at all large culture-building events.  Since this upcoming event will be solely online I came up with an idea to make a virtual commitment box to interact with.

First, I needed to create a gif showing someone dropping a commitment card into the box.  I searched for gif creators that could do the job for free and with the least amount of hassle.  I tried, Imgflip and  with the latter winning out for ease of use.  I shot a four photo sequence of my coworker, Anna, dropping a commitment card into the box.  When I uploaded the images to the interface was intuitive and simple.   Although all I had to do was upload and reorder the images, there were multiple choices available to me: resizing, animation speed, repeats, and even the option to add music. In about a minute total working time, I had my gif downloaded.

My next task was to create the Google form and add it to the top.  Google forms is becoming more and more open to customization.  I chose a blank form, changed the color to match the card Anna holds in the animation and then uploaded the gif to the description area of the form.  You can take a look at the finished product here:

I think this is going to work out pretty well for the event.  What do you think?  What is your favorite gif maker?

Cool Quiz Feature in Google Forms

May 22, 2017

google forms iconRecently I had a request to create a check for understanding quiz at the end of a screencast.  Leveraging my updated Camtasia software with interactive hotspots, I was able to add a link to a Google form.  I chose Google forms to ease the access and share reporting with a group of people who would need to see the data.

This was my first time using the quiz features in Google forms and I found the process to be fairly straightforward and intuitive to setup. After opening a form and creating some questions.  Click on the gear icon (settings) to bring up this menu.  Choose Quizzes and toggle the swtich to “make this a quiz”

quiz settings screenshot

Full instructions are here.

Here are some tips from my experience:

  • Don’t forget, after creating your form/quiz to share it with the “send” button, rather than your editing link.
  • Always let users see if they were correct or not.
  • Add some language to the bottom of the form such as “After submitting, click on ‘view your accuracy/score’ to see how you performed.”
  • Even if tallying points isn’t crucial to your quiz, add points anyway to give people an idea of how well they performed and it adds a dimension of gamification.
  • Consider giving detailed feedback when someone answers incorrectly.

Are you using Google forms for quizzes/checks for understanding?  I’d love to hear your examples too.

Top 5 Takeaways from CBOL 2017

May 12, 2017

CBOL 2017 logoAfter attending any conference I try to share my top takeaways.  Here are my top five from the Conference on Blended and Online Learning (CBOL)  held this year in Colorado.

1.  Personalized Learning in Jefferson County:  Students have control over the pace and path of their learning in the Virtual Academy.  Despite it’s name implying a 100% online experience, there are face-to-face days with tutoring, guidance and enrichment.  This makes me think that the metastudy done years ago by the Department of Education is still valid-Blended (hybrid) course delivery is the best of both worlds.

2.  DIY Personalized PD discoveries: The smartest person in the room is the room (crowdsourcing, leveraging everyone as experts).   The best PD is developed by teachers for teachers.  Take a look at their presentation here.   During this hands-on, group-sourced session, we came up with these ideas.  Besides this being an engaging session and producing group notes and artifacts, I loved the fact that they walked the talk.  I don’t know why more PD sessions don’t leverage google docs for collaborative notes.

3.  From that session, I proposed this metaphor to describe personalized learning:  Drinking from a water fountain as opposed to a firehose:  water fountain personalized learning metaphorI think the metaphor works pretty well.

4.  Becky Nusbaum gave a captivating, interactive presentation where she both showed how Twitter could be used to cultivate PLN (Personal Learning Network)s for teachers, while at the same time we tweeted to each other and added ideas to the session.  I thought that this was a good way to have participants dive right in to the tool being discussed.  Two good resources she shared were  Twitter for Teachers, Chatting and Best Practices  and the Directory of Ed Chats.  It’s on my to-do list to develop a workshop for teachers on developing PLNs.

5.  The keynote speaker, Tom Vander Ark, shared his 18 tips for student-centered learning.  Tom talked about many of these tips as “must do’s” such as: Every student should work on publicly publishing something (as a team) HS level.  Every student should have work-based learning…work-study at Christo Rey for an example.  “High school kids can change the world right here right now.  Let’s give them the skills to live and succeed in this complex world.”   These are powerful ideas and his enthusiasm for them is contagious.   Here is a link to his presentation.  I highly recommend looking at his list.

It’s All Happening at the Library…

May 5, 2017

c811bd04107310c47788d5b937d7cc32Once upon a time, libraries contained books, microfiche, and maybe some film and LP records.  Today, libraries like the Denver Public Library are chock full of computers, but they also have some brand new 21st century resources we can all use.

Recently I visited the central branch of the Denver Public Library.  Of particular interest, to me, is their new digital media labs.  In one space, pictured below, is equipment to digitize analog music and video material.IMG_0026 In the next room is an audio recording facility.  IMG_0020These rooms can be reserved with a library card! For free! Also on this floor is another media lab with 3D printers and another audio recording booth.  If you’re a Denver resident and interested in learning more about these facilities and perhaps booking a room and/or a tutorial, you can find more info here at their website.  The room is called the Idea Lab.  I highly recommend you visit your local library and find out what new media resources may be available to you, for free.